Deed of Gift
AD / DONOR RECORD / FORM DG—01
This is the agreement that moves a collection from you to Archive Daddy. Read it before you ship anything. If something here doesn’t fit your situation, write to hello@thearchivedaddy.com and we will sort it out before you pack a single box.
1. Who this is between
This agreement is between Archive Daddy LLC, Portland, Oregon (“the Archive”) and the person named below (“the Donor”).
Donor name: ____________________________
Address: ____________________________
Email: ____________________________
Phone: ____________________________
2. What you are giving
Describe the material as plainly as you can — titles, publishers, rough dates, how many pieces, and anything unusual. An estimate is fine; we will catalogue the exact contents when it arrives and send you the list.
____________________________________________
____________________________________________
____________________________________________
3. Transfer of ownership
On signing, the Donor gives the described material to the Archive outright. Legal title passes to the Archive on delivery. The gift is unconditional and cannot be revoked once the material has been received and catalogued.
The Donor confirms that they own this material, that it is theirs to give, and that no one else has a claim on it.
4. What the Archive promises
- Never sold. Donated material is never sold, traded, auctioned or parted out. Not now, not later.
- Kept together. The collection stays together as a collection and is recorded as one accession.
- Catalogued in your name. The collection is catalogued under the Donor’s name unless the Donor asks otherwise in section 7.
- Digitised. Material is digitised page by page, without cutting spines, and made readable in the Reading Room.
- Kept permanently. Material is stored, handled and kept for the long term.
- Lent for research. The Archive may lend material to accredited universities, libraries and museums, and to approved queer-focused nonprofits, for exhibition, teaching or research.
- Shipping is on us. The Archive pays to get the collection here. See section 10.
5. What the Archive may do with it
The Archive may photograph, digitise, catalogue, describe, exhibit, quote and publish the material for preservation, editorial and educational purposes, including on thearchivedaddy.com and in the Reading Room. Where a piece is restricted or sensitive, the Archive may limit access.
6. Copyright
Ownership of a physical object is not the same as ownership of its copyright. The Donor transfers to the Archive whatever rights the Donor actually holds in the material, if any. Where the Donor holds no rights — which is usually the case with published magazines — nothing is transferred, and the Archive handles the material under the law as it applies to each item.
7. Credit
Choose one:
□ Credit the collection to my name: ____________________________
□ Credit it to another name (an estate, a partner, a friend): ____________________________
□ Keep it anonymous.
8. Material the Archive cannot keep
Occasionally something arrives that falls outside what the Archive collects, or is too damaged to preserve. In that case the Archive will contact the Donor and either return it at the Archive’s expense, pass it to another archive that wants it, or recycle it — the Donor’s choice. Nothing is quietly sold.
9. No payment, and no tax deduction
This is a gift. No payment, fee or commission is made for it.
Archive Daddy is not a 501(c)(3), so a gift here is not tax-deductible. We would rather say that plainly up front. If you want to sell your collection or place it on consignment instead, those are separate paths and we are glad to talk about them.
10. Getting it here
The Archive pays for shipping. For a small collection we send a prepaid label. For a large one we arrange a carrier, and for very large collections we will come and collect it. Nothing leaves your hands until the pickup is arranged.
11. Signatures
Donor: ____________________________ Date: ____________
Archive Daddy LLC: ____________________________ Date: ____________
Questions before you sign: hello@thearchivedaddy.com. This form is written in plain English rather than legalese; it is not legal advice, and you are welcome to have your own lawyer look at it before signing.